$15 · Notion template · instant-download ZIP by email

Freelancer Retainer Hours Cap Tracker for Notion

Stop giving away unpaid "quick favours" on retainers. Importable Notion databases to set monthly hour caps, log work in minutes, see % of cap used, and quote overages before they eat the month. Includes four copy-paste cap emails.

Buy now – $15

Inside the template

Retainers: client, monthly hours cap, rate, billing day, rollover policy, status
Hours Log: date, retainer, task category, minutes, billable flag, notes
Overage Quotes: quoted hours, rate, status (draft / sent / approved / billed)
Monthly Utilization: month-by-month rollup seed for cap vs used
Built-in views: Approaching cap (≥80%), Over cap, This month hours, Overage board
START_HERE with rollups and formulas (hours used, % of cap, overage $)
Cap_Emails.md: 80% warning, at-cap, overage quote, decline unpaid overflow

Who it's for

VAs, freelancers, and consultants on monthly retainers who keep losing hours to Slack "quick asks" and want a Notion ledger that turns overflow into a quoted overage — without another SaaS timer.

More for freelancers

Pairs with the Freelancer Client OS ($29), Receipts & Expense Tracker ($12), and the Client Contract Kit for Virtual Assistants ($19).

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